Regional Administration Manager (Albania and Kosovo)

• Direct responsibility for the day to day management of the administration team; maintain and implement administrative systems for efficient functioning of Tdh A&K;

• Direct supervision of the established procedures related to inventories, procurement, vehicle maintenance and use, computer maintenance, etc. and proposes updates as necessary;

• Advise, train and monitor the responsible staff in Tdh Albania and Kosovo on administrative and procurement procedures;

• Facilitates revision and supervision of preparing and signing of Contracts with Partner organizations and third party;

• Direct supervision of Logistician/Drivers responsible for all matters related to logistics, including vehicle management and maintenance in line with relevant policy;

• Supervise Tdh A&K vehicle costs: maintenance, fuel on monthly basis and manage office support services including secretarial, data processing, transportation and housing;

• Supervise the arrangements: for visas; transportations; hotel bookings; in the most efficient and economic travel routes both for Tdh Albania and Kosovo visitors and staff on international travel;

• Ensure that Tdh office security procedures are adequate and up to date;

• Develop and manage administration budget and provide regular finance reports on administration operations;

• Provide input and facilitate implementation strategies that involve Administration/ Procurement/HR and IT; offer input to overall strategy/strategic plan of the organization;

• Develop HRIS (human resources information system) that will ensure maintenance and regular updates of records for National and International Staff serving in Tdh, ensuring full compliance with Tdh internal and HQ HR policies /guidelines and Local Labor Laws in Albania and Kosovo;

• Carry out as needed orientation for new National and International Staff and visitors upon arrival;

• Develop a collaborative process for reviewing and updating the Tdh A&K staff manual ensuring that staff contributes to reviews and the contracted Lawyer ensures alignment with local laws;

• Ensure maintenance of personnel filing system including documents (employment contracts, internal regulations, various leave forms, performance appraisals forms, Child Protections and other HR policy/procedure related documents.