Front Desk Administrative Assistant - UA Builders Group - New York, NY

Job purpose

The Front Desk Administrative Assistant is responsible for greeting visitors at the front desk, answering busy telephone lines, and providing support to the team. This position creates a positive first and last impression for the practice and is pivotal to the company running smoothly and efficiently as possible.

Essential Functions

• Responsible for answering and routing calls


• Greeting visitors, and handling inquiries from the public


• Filing, scanning, faxing, as well as typing specific documentation


• Maintain and distribute accurate company directory


• Responsible for coordinating incoming and outgoing mail


• Ensure office supply inventory is stocked and order any necessary items to replenish


• Set up phones and computers/tablets for new employees.


• Assist employment candidates with job applications and new employees with hiring paperwork.


• Prepare general correspondences and customer assessments as needed


• Special projects as assigned

Qualifications

• At least two years of administrative assistant experience is required


• Excellent communication skills


• Maintain image of company by example and utmost professionalism


• Highly organized and detail oriented.


• Ability to multi-task


• Good knowledge of grammar, composition, spelling, and punctuation


• Good time management skills


• Effective and efficient telephone, written and electronic communication skills


• Excellent customer service telephone skills


• Good analytical abilities


• Proficiency with Microsoft Office and Adobe Acrobat


• Strong knowledge of general office procedures and office equipment

Working conditions

This position primarily operates out of the corporate office.

Physical requirements

Sitting for long periods of time.
Looking at computer screen for long periods of time.

Pursuant to the Americans with Disabilities Act (ADA) Amendments Act of 2008 (ADAAA), Titles I and II of the ADA of 1990, and Sections 503 & 504 of the Rehabilitation Act of UA Builders Group will not discriminate against any employee or applicant for employment because of a physical or mental impairment with regard to any position for which that person is qualified.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time

UA Builders Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, UA Builders Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Required experience:

• Administrative Assistant: 2 years

Required education:

• High school or equivalent

Required language:

• Fluency in Albanian is a plus.